How can I make an inactive employee active again

Here’s how to reactivate an inactive employee:

  • From the homepage dashboard
  • Go to Employees
  • Choose Inactive Employees from Active Employees drop-down arrow Click
  • Inactive Employee row in question
  • Click “Employment” pencil at the far right
  • Under Status, you should see “Not on Payroll” for inactive employee
  • Select “Active” from the drop-down list
  • Save Done

See screenshot below for your reference.


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How do I add this one-time bonus properly to Quickbooks payroll

This is how to handle employee bonus in QuickBooks Payroll. You will first need to add a Bonus type under the employee profile and then you run either just a Bonus check alone or the regular check with the Bonus amount. You will need to take the following steps to process the bonus check:

To set up Bonus as “Additional pay” type to the name of the employee:

  • Go to Employees Center.
  • Select the name of the employee from the Employee list.
  • Under Employee details, click “Pay” the pencil icon.
  • Under question number three, click “Pay” the pencil icon again.
  • Check the “Bonus” box.
  • Click Done.
  • Click Done.

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To run the Bonus check alone:

  • Go to Employees Center.
  • Next to the Run payroll button, click the drop-down arrow.
  • Click Bonus only (at the upper right corner).
  • Select As net pay or As gross pay.
  • Click Continue.
  • Enter the Pay date.
  • Enter the Bonus amount.
  • To pay by paper check but not direct deposit, click the lightning icon, then switch “pay by” to paper check from direct deposit.
  • Choose Bank account.
  • Click Preview payroll.
  • It should also calculate employee taxes for that bonus amount.
  • Click Submit payroll.
  • Enter check number to print.
  • Select Print paychecks button to print.
  • Click Finish payroll.

 
To run the regular check with the Bonus amount:

  • Under Employee, click the Run payroll button.
  • Select the Pay Date and the Pay period.
  • Enter the Bonus amount.
  • Click the Preview payroll button.
  • Click the Submit payroll button.
  • Click the Finish payroll button.





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There was a new employee missed paycheck. How to make a new payroll check after payroll has already been run and printed

It is very easy to run a new paycheck. To run a payroll for one of your Employees, you can follow these steps:

  • From the home page screen, go to Employees on the left navigation bar.
  • Click Run Payroll on the upper right-hand corner.
  • Change the Pay Period (see attached screenshot below) and Pay
  • Date indicated to the previous payroll date.
  • Check the box next to the Employee that you’ll be paying, and enter its payment for that period.
  • Click Preview Payroll on the lower left-hand corner to check the amounts calculated.
  • Click Print Paychecks at the top of the Employee List table to print it, and then click Finish Payroll.

Note: You can also add “New Employee” from “Run Payroll” screen. See attached screenshot below.

run missed paycheck

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How to create bonus on my employee’s paycheck in QBO Payroll

There are two ways to create bonus paycheck to your employee in QBO Payroll.

1) Regular Payroll Check
2) Separate Payroll Check

Here are the steps to create a bonus with a regular paycheck:

  • On the left panel, click the Employees tab.
  • Select an employee you wish to add this pay type.
  • Click on the Pencil icon next to pay.
  • In Section 3, click on Add additional pay types.
  • Select Bonus and click Done.
  • Once you run payroll, you’ll see a box where you can enter the bonus amount.

bonus1

Here are the steps to create the bonus separate from the paycheck:

  • On the left pane, click the Employees tab.
  • Click the Run Payroll drop-down arrow and select Bonus only.
  • Select As gross pay (this will deduct taxes accordingly).
  • Enter the pay date.
  • Select the name of the employee that will be receiving the bonus check with the checkbox to the left of their name.
  • Enter the amount in the Bonus field.
  • Click Preview Payroll
  • Click Submit Payroll

bonus2


Tutorial Bonus Paycheck Video:

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How do I delete old payroll taxes due that were paid outside of QuickBooks Online?

There is no way of deleting a tax due sitting on the account unless you delete all the paychecks created. You will need to record this tax payment in your QuickBooks Online Payroll.

Here are the simple steps:

From the home page screen > left navigation bar

  • Taxes> Payroll Taxes.
  • Under Taxes, click Enter prior tax history.
  • Click Add Payment.
  • Select the Tax Type.
  • Select the Liability Period.
  • Enter the Payment Date.
  • Enter the Check Number (or payment reference).
  • Enter the Notes (give appropriate information for record).
  • Under TAX AMOUNT ITEM, enter the breakdown amount.
  • Click OK.

This record will not show up in the registers and in bank account.

Click on the screenshots below to enlarge them
enter prior tax history

add prior tax payment

create prior tax payment


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#QuickBooks #QBO – How to assign employees to classes

First, you need a PLUS plan to have class tracking features.

To turn on the class tracking:

From the home page screen

  • At the right upper corner, click the company gear icon.
  • Select Company Settings under Settings.
  • Under Company, click anywhere on Categories.
  • Select Track classes.
  • Select Warn me when a transaction isn’t assigned a class.
  • Under Assign Classes, select One to each row in transaction.
  • Click Save and then Done.

Now, class tracking is ON for the company file.

To setup new classes:

From the home page screen

  • At the right upper corner, click the company gear icon.
  • Select All Lists, under Lists.
  • Select classes under Lists.
  • Select New button (upper right corner).
  • Name Class.
  • Select sub-class (optional).
  • Click Save.

To set up the class tracking for employees:
From the home page screen

  • At the right upper corner, click the company gear icon.
  • Select Payroll Settings under Settings. Note: If you do not see Payroll Settings under Settings, that mean Payroll is ON yet. From the left navigation bar > select Employees > select Turn on Payroll (blue button, far right corner).
  • Under Preferences, click Accounting.
  • Click Customize button.
  • Under Classes, select I use different classes for different employees.
  • Click OK.
  • Assign classes for employees including inactive employees if needed.
  • Click OK.
  • Under Want to update existing transactions, too?, enter the nearest date of the transactions. Note: normally you would want to select current fiscal year starting date (for example if starting Jan 1, 2015).
  • Click OK.

When you run Profit and Loss by Class report next time, you should see payroll costs distributed by class.
To run Profit and Loss by Class:
From the home page screen > left navigation bar > reports > go to report and type profit and loss by class.

Watch Tutorial Video on YouTube:

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QBO: How do I make employee payroll reimbursement for expenses they incurred on behalf of the company

To set up a single reimbursement pay type for an employee:

  • Click on the Employees tab
  • Click the name of the employee
  • Click on the pencil icon beside Pay
  • Click Additional pay types
  • Click the arrow Even more ways to pay
  • Check the box for Reimbursement
  • Click Done

This is useful if you separately track reimbursements for different expense types (such as travel and supplies). Amounts paid as reimbursements are not subject to any taxes, and are not included on any forms.

Click on the screenshots below to enlarge them
1additional pay types

2even more ways to pay

3reimbursement

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USACanadaUKAustralia
us120x90ca120x90uk120x90au120x90
USD 23.97 per monthCAD 14.50 per monthGBP 15.00 per monthAUD 21.00 per month
USD 23.97 per monthUSD 12.01 per month
(Conversion)
USD 23.30 per month
(Conversion)
USD 16.60 per month
(Conversion)
LOWEST PRICE!

How to setup payroll direct deposit in QBO Payroll Plan?

Direct Deposit is included with your Payroll subscription, regardless of your payroll plan.

To set up your Direct Deposit:

  1. Click the Gear Icon with your company name (upper right corner)
  2. Under “Settings” select Payroll Settings
  3. Under “Payroll” select Direct Deposit

1 payroll settings

2 direct deposit

3 setup direct deposit

Here you can enter the information for the bank account you’ll use to make direct deposit or electronic payments.

To enter your Employee’s Direct Deposit information:

  1. Click Employees
  2. Select the employee
  3. Click the pencil icon next to Pay
  4. Edit How do you want to pay _____?
  5. Select Direct Deposit

Here you can enter the bank information your employee provided.

4 employer bank account

5 authorization of direct deposit


 

 

How can I get QBO Payroll to automatically assign a paycheck number for printing checks?

Unfortunately they do not have the ability to auto-assign the check numbers at this time.
In the meantime, when you run payroll, on the last page after clicking Submit Payroll, Auto Fill Check Numbers will be an option. If you need to assign check numbers AFTER running payroll, follow this route:
– from the Employees tab, click Paycheck List
– select the checks you need to assign
– enter the check numbers on the right


 

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How to email the employee pay stub out automatically in new QuickBooks Online?

They are handling pay stub a little bit different in the new product.

They have recently updated the way the employees can access their paycheck stubs online.

This is through ViewMyPaychecks:

https://paychecks.intuit.com/

Employees can log in or create an Intuit ID and simply verify their Social Security Number and the next amount of their last check one time. Intuit will then provide the employee with all of their paycheck stubs. And, since the employee is logging in with an Intuit ID, Intuit will handle and login issues. All you as the employer will have to do is to supply the employees with a getting started PDF so that they can view their paycheck stub as soon as it become available.

Here is more detail information link:

http://static.onlinepayroll.intuit.com/LearnMore/PDF/ViewMyPaycheck.pdf

You can also save the paychecks stub as a PDF from the Paycheck List on the Reports tab. Once downloaded you can email them to your employees.