QBO: How do I make employee payroll reimbursement for expenses they incurred on behalf of the company

To set up a single reimbursement pay type for an employee:

  • Click on the Employees tab
  • Click the name of the employee
  • Click on the pencil icon beside Pay
  • Click Additional pay types
  • Click the arrow Even more ways to pay
  • Check the box for Reimbursement
  • Click Done

This is useful if you separately track reimbursements for different expense types (such as travel and supplies). Amounts paid as reimbursements are not subject to any taxes, and are not included on any forms.

Click on the screenshots below to enlarge them
1additional pay types

2even more ways to pay


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