Import Desktop Data

This import desktop data page is more instructional guidance only but it’s highly recommended that you read it all before importing data.

To actually import desktop data to QuickBooks Online file, you will start from the QuickBooks desktop software.

import desktop data screen
import desktop data screen

Open the QuickBooks desktop file. For PC users > Click Company > Export company File to QuickBooks Online and follow the steps on screen.

export company file to quickbooks online
export company file to quickbooks online

Few advance preparation tips for exporting company file from QuickBooks desktop to QuickBooks Online QBO
From QuickBooks Dektop home page screen > Select Company menu > select Export Company File to QuickBooks Online (located at the bottom)
Like any software conversion, this is also not a seamless process.
QBO do not provide with any guidance regarding any necessary steps to take for advanced preparation.
It is always bound for unexpected surprise after converted to QBO. At that point, it’s too late.
Although the list could be a lengthy one, depending upon the size and business nature of company file and data.
I would recommend at least taking few steps here before the conversion.
1. Clean up (or delete) the vendor and customer list
2. Clean up (or delete) the item list
3. Revise or delete recurring transactions list
4. Run final inventory quantity on hand and valuation reports (if using inventory)
5. Print (or save on hard drive) bank reconciliation reports for past three months
6. Review and delete un-billed customer reports
Just few. Batch delete is not a choice option in QBO. Expect unexpected.
There is no going back from QBO to desktop again (despite whatever they claim).
Yes, fingers crossed for a smooth transition. Right way to put it!

Other helpful links:

Import into QuickBooks Online from QuickBooks Desktop for Windows (U.S.)

Overview Guide – Import to QuickBooks Online from QuickBooks Desktop

Converting your QuickBooks desktop edition data to QuickBooks Online (old link)

How long does it take to show up after I have imported my company file from QuickBooks desktop (QBDT) into new Quickbooks Online (QBO)?