Recurring Transactions

How to get here?

From the Home page screen

  • Select Company Gear (upper right corner)
  • Select Recurring Transactions under the Lists header

These recurring transactions feature are available in Plus and Essentials, but not in Simple Start.

recurring transactions

They have three template types for recurring transactions:

  • Scheduled
  • Reminder
  • Unscheduled

You can create new recurring transactions by clicking the NEW blue button (upper right corner). Next to the New button, you will notice Reminder List. By pulling the drop-down arrow, you will also find Run Report.

recurring transactions page

You can create a recurring transactions template for all transaction types (bill, non-posting delayed charge, check, non-posting delayed credit, credit card credit, credit memo, estimate, deposit, journal entry, invoice, refund receipt, sales receipt, bank transfer, vendor credit, purchase order, expense).

They have the following interval to set up:

  • Daily
  • Weekly
  • Monthly
  • Yearly

You can also Edit (under the Action column) recurring transactions anytime from here. Or ‘Use it’ or ‘Delete’ specific recurring transactions by pulling the drop-down arrow next to edit under the Action column.

Reminder List
This list contains reminders of transactions that are due to be created soon.
Each reminder is an occurrence from a recurring template.
To review a reminder, click Edit & Create. Then you can create a transaction from the reminder as is, or edit it first.
To avoid creating a transaction from a reminder, select the reminder and click Skip Selected. This deletes the single occurrence but doesn’t affect the recurring template behind it.
To create many transactions at once without reviewing them first, select their reminders and click Create Selected.
A reminder may have a red! at the left. This means it needs to be edited.

reminder list
On the home page screen, you will also see TASKS alert for a recurring template reminders list.

tasks alert


How can we add the pay now feature (Online Payment button) into the already set up recurring invoices list without having to recreate them in the new QuickBooks Online?

Recurring Transactions
Recurring Transactions

Unfortunately, there’s no way to avoid recreating your recurring invoices if they were created before you had the pay now feature (Online Payment button).

Here’s a suggestion that might help save you some time in the future!

Instead of going to the recurring transaction list, click on new, and recreating every line, you can save time by clicking the “Use” button! If you go to the recurring transaction list (from Company Gear > select Recurring Transactions under Lists heading) select a recurring transaction, then select the “Use” button it will take you to the invoice screen. On that screen, you can turn on Online payments up at the top, and on the bottom, in the middle, there will be an option “Make recurring.” If you click that it will take you to the template page where you can give it a template name (it has to be one character different from the existing template), set the schedule, and save it.

Using this method, you still will have to go through your templates and delete the old ones, but if you have several line items on an invoice, using the “Use” button, then clicking “make recurring” definitely saves time.

Recurring Transactions - Use Online Payment button
Recurring Transactions – Use the Online Payment button

How do I stop any recurring transactions?

To stop a recurring transaction from recurring, you will either need to delete the recurring transaction, or edit the schedule so it doesn’t keep regenerating.

Here’s how to do it in the new QBO.

  • First, click the gear in the upper right of your Home screen.
  • Choose Recurring Transactions from the menu.
  • Click the recurring transaction to select it.
  • If you’d like to just Delete the recurring transaction, click Delete at the top of the list!
  • If you’d prefer to retain the template and change the schedule, click Edit at the top of the list.
  • Change the type to read either Unscheduled or Reminder.
  • Finally, click Save template
Recurring Transactions - Delete
Recurring Transactions – Delete