Banking QuickBooks Online QBO

Learn how to email your expense receipts to QuickBooks Online

If you have a receipt, you can email it to QuickBooks. They will extract info from it and create a transaction for you to review. You will see them in the Banking > Receipts tab. Then you can edit the receipt, add it to an account, or match it to an existing transaction. You’ll also have the receipt on file for tax time.

It involves the following three steps:

Step 1: Register your email address

  • Go the Banking menu from the left dashboard, then select the Receipts tab.
  • Select Register your email to get started. You should see “Send receipts to,” it means you’ve already registered your email address).

Step 2: Email or forward receipts to

  • Attach receipts or send them in the body of an email. For example, you could take photos of paper receipts and send those, or forward an email that is a receipt itself (such as from an online purchase, Uber or Lyft ride, etc.). If you send a file it should be a pdf, jpeg, jpg, gif, or png.
  • Send your receipts to Processing might take a few minutes. If something didn’t quite work, you’ll get an email that lets you know.
  • Once it’s in the QBO system, QuickBooks automatically tries to pull out the vendor, date, total, and last four digits of the credit card number. You’ll see the receipt under For Review in the Receipts tab.

The next step is to review the receipt detail screen and categorize expenses. And Save.

Now you can create an expense transaction (click “Create expense under Action column) and then will post to the bank or credit card register.

Once you Create Expense from the “From review” section, it will show up on the “Reviewed” section of the Receipts tab.

Clicking “Undo add” under Action column, move back the expense to the For Review section again.

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QuickBooks Online QBO

QuickBooks Live Full-Service Bookkeeping

QuickBooks Live is a new, monthly service from Intuit that provides certified experts to ensure that small business owners’ books are always accurate. QuickBooks Live provides small businesses with three key benefits:

  1. Their books done right—guaranteed
  2. Focus on their business, not their books
  3. Year-round confidence
Left Dashboard > Live Bookkeeping (URL: )

General Details on What the Service Provides:

· Dedicated Team: In less than 2-minutes, small businesses are matched with a dedicated team of QuickBooks-certified bookkeepers who understand their industry.

· Custom Setup: Their primary bookkeeper will get to know their business and industry and customize their setup accordingly.

· Month-End Close: Their primary bookkeeper will close their books each month and meet with them over video chat or phone to review them.

· Accurate Books: Their bookkeeping team will help categorize transactions and reconcile credits and debits so their books are always accurate.

· Improved Organization: Get their income statements, balance sheet, and chart of accounts organized, and so they can better understand their business performance.

· Year-End Report: Their primary bookkeeper will put together a year-end report for their business to assist them to come tax time.

· Chat Using Screenshare: Collaborate with their primary bookkeeper over video chat with screen share.

· On-Demand Assistance: Set up a video chat appointment with, or message, their primary bookkeeper whenever they need help.

· No Contract, Cancel Anytime: There is no long-term commitment to the service.

What’s Not Included: QuickBooks Live does not include payroll setup and/or support. Their bookkeeping team only handles bookkeeping—this service is not a substitute for a CPA or accountant. Their team will prepare their books for tax season but will not handle their taxes.

*100% Accurate Books Guarantee: If their QuickBooks Live Bookkeeper makes an error that requires them to re-open their books for any month, we will correct the error in their books for the month that the error occurred at no additional charge.

Plans and Pricing

Currently, they offer three plans:

Contact phone number: 800-365-9606

QuickBooks Online QBO

Where is Journal Entry in QuickBooks Online – Review User view for Business and Accountant

“+ New” look – Business view vs. Accountant view

Update on “+ New” look

QBO introduced two new features with “+ New” create transactions screen.

  • New “User view” for Business view and Accountant view
  • Gear icon – Account and Settings – Advanced – User view
  • Select “Accountant View” for a classic look with Journal Entry under Other
  • Select a “Business View” for a new look with newly added create transactions link
Classic Accountant View
New Business View
Gear > Your Company > Account & Settings > Advanced > User View
QuickBooks Online QBO

Intuit’s acquisition of ChronoBooks offers enhanced productivity with QuickBooks Online Advanced

Intuit® is taking the next step in making QuickBooks® Online the premier solution for small- and mid-size businesses (SMBs) by acquiring ChronoBooks, a cloud-based solution that accountants and SMBs rely on to view and restore historical QuickBooks Online activity. In the near future, each QuickBooks Online Advanced plan will include ChronoBooks at no additional charge. …continue reading…

QuickBooks Online QBO

How to Invoice your Customer for Sales Tax only in QuickBooks Online QBO

Invoicing Sales Tax Only

This video will show step-by-step instructions on how to Invoice your customer for missing Sales Tax only. Be sure to watch the video to the end, so you will not miss any steps.

If you have any questions regarding this one or any, be sure to visit the “Ask Question” forum by clicking the link at the top menu of our site.

QuickBooks Online QBO

What’s new in QuickBooks Online: November 2019

Some new features and improvements were added in QuickBooks® Online:

Simplify credit card payments with a new workflow

Get organized and stay compliant with sales tax filing

Save time with the profit and loss report enhancement

Establish and manage your Chase Bank account

Identify opportunities with the Revenue Streams Dashboard report

Take control of your cash with batch expenses

Create custom roles for efficient control and security

Increase productivity with automated workflows

QuickBooks Online QBO

Can I delete automatic exchange loss / gain entry in QBO

The option to directly delete the automatic exchange loss/gain entry in QBO is unavailable at this time. This is mainly because the entry is automatically generated when a payment is applied to a foreign transaction.

Here’s a helpful article with detailed instructions on how to change the currency. It provides an overview of how the adjustment process affects your records:

Enter home currency adjustments for your foreign balances

Balance Sheet Chart of Accounts Inventory QuickBooks Online QBO

Account setup for Periodic Inventory basis in QBO

If you’re adopting a “Periodic Inventory” basis, do not select “Inventory as Detail Type” in the Chart of Accounts. Instead, use Other Current Assets for Detail Type and for the Category Type, Purchases as the account name. For the Detail Type, you never want to use “Inventory Asset”, this happens to be default account name designated for Perpetual Inventory tracking in QBO. If you want to switch later, it creates problems.

Periodic Inventory basis account setup

QuickBooks Online QBO

Export reports to Google Sheets from QuickBooks Online Advanced

Export reports to Google Sheets from QuickBooks Online Advanced

Export to Google Sheets
QuickBooks Online QBO

What to do when there is a difference in closing retained earnings for this fiscal year and opening retained earnings for the next fiscal year

If the amount on the Profit and Loss report is different from the amount currently displayed for the Retained Earnings account, it’s possible transactions only affecting Balance Sheet accounts may have been entered against Retained Earnings account.

You can see these user-created transactions on the account Quick Report directly from the Chart of Accounts.

Go to Settings ⚙, then select Chart of Accounts.
1) Locate the Retained Earnings account.
2) From the Action column drop-down menu, select Run Report.

Chart of Accounts – Retained Earnings account

3) From the Report period drop-down list, select All Dates.
4) Select Run report.
The report displays any user-created transactions affecting the Retained Earnings account figure.

Chart of Accounts – Retained Earnings account

Normally, this type of ‘only affecting balance sheets accounts’ transaction should not happen except for earnings distribution from Retained Earnings account category. All other transactions should go through the Income and Expense accounts.

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