Some new features and improvements were added in QuickBooks® Online:
The option to directly delete the automatic exchange loss/gain entry in QBO is unavailable at this time. This is mainly because the entry is automatically generated when a payment is applied to a foreign transaction.
Here’s a helpful article with detailed instructions on how to change the currency. It provides an overview of how the adjustment process affects your records:
If you’re adopting a “Periodic Inventory” basis, do not select “Inventory as Detail Type” in the Chart of Accounts. Instead, use Other Current Assets for Detail Type and for the Category Type, Purchases as the account name. For the Detail Type, you never want to use “Inventory Asset”, this happens to be default account name designated for Perpetual Inventory tracking in QBO. If you want to switch later, it creates problems.
If the amount on the Profit and Loss report is different from the amount currently displayed for the Retained Earnings account, it’s possible transactions only affecting Balance Sheet accounts may have been entered against Retained Earnings account.
You can see these user-created transactions on the account Quick Report directly from the Chart of Accounts.
Go to Settings ⚙, then select Chart of Accounts.
1) Locate the Retained Earnings account.
2) From the Action column drop-down menu, select Run Report.
3) From the Report period drop-down list, select All Dates.
4) Select Run report.
The report displays any user-created transactions affecting the Retained Earnings account figure.
Normally, this type of ‘only affecting balance sheets accounts’ transaction should not happen except for earnings distribution from Retained Earnings account category. All other transactions should go through the Income and Expense accounts.
Case: You have sales income received before you bought QuickBooks Online. Now, you would like to post as sales transactions and also be able to track sales by customer. And just you don’t want to make a deposit in the bank account and use an income as the account category in QBO. Making bank deposits as income will not show up on the Sales dashboard as Sales Transactions, you will need to create a Sales form like Sales Receipt in QBO.
The best time-saving way to enter these transactions in QBO is directly through the bank register and add as a sales receipt.
Here is how to do it:
From the homepage dashboard > select Accounting > select Chart of Accounts. Once you are on the Chart of Accounts, select Bank and click View Register under Action column at the far right corner. Once you’re on the Bank Register page, select the “Add sales receipt” right DATE column at the far left. Select Date as shown on the bank statement as a deposit item. Select Payee as your Customer. (If Customer is not known at this time, just create one as “Pre-QBO sales” or something like that for all sales). Enter the Memo field if you have information or leave it blank. Enter the Deposit amount and Save.
Note: If you have to split sales by income account or deposit involves sales tax or other items then you will need to create a Sales Receipt directly from the Create plus (+”) from the menu at the top right side.
List of not converted features
Chart of Accounts
Bills and Bill payments
Credit card charges
Custom fields on lists
Customer and Jobs
Inactive elements on lists
Layout customization (sales from templates)
Online bill payment
Payroll: How does it convert from Quickbooks Desktop
Printing mailing labels
Sales rep (converts as a custom field)
Sales tax and Value Added Tax (VAT)
Type: customer, vendor, job
To Do list
Users and Permissions
For adding the Tax ID Number, I would normally edit the “Footer Details” content of Custom Form Styles.
Follow the following steps:
From the home screen, click on the Gear Menu. Beneath the column heading “Your Company or Settings,” select the Custom Form Styles tab. On the Custom form styles page, select Invoice default (or standard) form type and select “Edit” button Action column. Switch to the “Content” tab. On the right panel, click the 3rd bottom “Pencil” icon at the far right.
On the left panel, you will notice two open fields:
1. Message to customer on
2. Add footer text
Choose the one works best for your business. I prefer to use “Add footer text” field.
Be sure to save your changes when you’re finished.