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QuickBooks Online QBO

Compare Features and Usage Limits of QuickBooks Online Plans – Advanced, Plus, Essentials, and Simple Start

The following table will show features and usage limits available in various QuickBooks Online plans:

Compare Features and Usage Limits of QuickBooks Online plans - Advanced, Plus, Essentials, Simple Start

 AdvancedPlusEssentialsSimple Start
Features
Price RulesYesYesNoNo
InventoryYesYesNoNo
Progress InvoicingYesYesYesYes
Track expenses and items by customerYesYesNoNo
Makes expenses and items billableYesYesNoNo
Purchase OrdersYesYesNoNo
Track classesYesYesNoNo
Track locationsYesYesNoNo
ProjectsYesYesNoNo
Time TrackingYesYesYesNo
Multi CurrencyYes YesYesNo
Recurring TransactionsYesYesYesNo
Custom FieldsYesNoNoNo
Manage WorkflowsYesNoNoNo
Import Data - Invoices from Excel CSV fileYesYesYesYes
BudgetingYesYesNoNo
Customer TypesYesYesNoNo
Customers - Delayed credit and Delayed chargeYesYesYesNo
Accounts Payable (Bill & Pay Bills)YesYesYesNo
Enter Batch Transactions for Invoices, Checks, Expenses, BillsYesNoNoNo
QBO Support - Priority CircleYesNoNoNo
Apps: Chronobooks, FathomYesNoNoNo
Usage limits
Billable Users25531
Chart of AccountsUnlimited250250250
Classes and locationsUnlimited40Not availableNot available

In this video, we will do a full comparison between various QuickBooks Online plans. We will do a deep dive into every aspect of Advanced, Plus, Essentials, Simple Start versions of QBO, and review all their features one by one. Hopefully, it will provide you with enough information to evaluate the right QBO plan for your business.

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QuickBooks Online QBO

How to Set Price Rules in QuickBooks Online

Price Rules feature is currently available in Advanced plan and Plus plan only. It’s not available in Essentials plan and Simple Start plan at this time.

How to turn Price Rules?

  1. From the Gear icon on the top right corner, go to Your Company and select Account & Settings.
  2. From the menu, select Sales.
  3. Select the Pencil icon next to Products and services.
  4. Put a checkmark in the box Turn on price rules Beta.
  5. Select Save and then Done.
Turn on Price Rules

How to create Price Rules?

  1. From the Gear icon on the top right corner, go to List and select All Lists.
  2. From the menu, select Price Rules.
  3. the Pencil icon next to Products and services.
  4. Select New price rule button at the top right corner.

Note: you can also go to Price Rules page directly from the Products and Services page. Click “More” drop-down arrow and select Price Rules.

Price Rules
Create New price rule

On the Price Rule page you can choose:

  • the date range the rule will be active
  • the customer type or customers who qualify
  • the product category or product type that qualifies
  • acceptable price adjustments
  • whether the increase/decrease to the sales price is by percentage, fixed amount, a set price, or round the amount.
Create a price rule page

How to create a customer type?

  1. From the left Dashboard menu, select Sales.
  2. Select Customers.
  3. Select Customer types.
  4. Choose New customer type. Then enter your desired customer type.
  5. Select Save
Customer types
New customer type

How to assign a Customer type?

  1. From the left Dashboard menu, select Sales.
  2. Select Customers.
  3. Select the name of your preferred customer. Then choose Edit.
  4. Select the Additional Info tab.
  5. Choose the customer type from the drop-down.
  6. Select Save
Edit Customer Details
Customer Additional Info – Customer Type

How to assign a Customer Type to multiple customers at the same time?

  1. From the left Dashboard menu, select Sales.
  2. Select Customers.
  3. Put a checkmark in the box beside your preferred customers that you want to include.
  4. From the Batch actions drop-down, choose Select customer type.
  5. Choose your desired customer type from the drop-down. Then select Apply.
Batch actions customer type
Batch actions – Select customer type

How to run a report for Price Rules or Customer Type?

Standard report is not available at this time. You can run the “Customer Contact List” report and customize this report to add a Customer Type column. Note: You can download this report to Excel and sort it as you need.

Add Customer Type column to Customer Contact List report

How to apply Price Rules to an Invoice or transaction?

When creating an Invoice, the price rule will automatically be applied per default sales rate as you add product/service items. You can also override the price rule by selecting the rate and seeing all active price rules.


Categories
Company Settings Customer Center Customers Customers Center Invoice Price Rules Products & Services Sales Receipt

Price Rules (aka Price Levels) in QuickBooks Online

Price Rules is currently available in Plus plan only. It’s not available in Essentials and Simple Start plans. Customer type is linked to price rules feature at this time.

Using pricing level you can establish different price points for Customer, more helpful for inventory items. But with customer type, you can filter the sales report which is probably helpful data to all the users

How to set up and use special pricing for selected or all customers in QuickBooks Online?
1. Setup New Customer Type (Dashboard > Sales > Customers > Customer types > New Customer type).
2. Turn on Price Rules (Gear > Your Company > Account and Settings > Sales > Products and Services > Turn on Price Rules).
3. Setup New Price Rules (Gear > Lists > Products and Services > Drop-down arrow under MORE > Price Rules).
4. Create Invoice or Sales Receipt (Create + sign > Customers) > Select (or use default) Price Rules under Rate column.

Educational and Instructional Video:

QuickBooks Online QBO Price Rules (aka Price Levels) – Special pricing for selected or all customers



Categories
Customer Center Customers Customers Center Products & Services QBO Update

Coming QBO Improvement – Price Rules (aka Price Level List on QB Desktop)

Manage your multiple price lists for different customer types with ease.
Eliminates the hassle of maintaining and remembering who gets what price for what items.

To turn the Price Levels ON in QBO (COMING FEATURE):
Gear at the upper right corner > Your Company > Account and Settings > Sales > Products and Services > Show Price Rules drop down on sales forms > ON > Save.

On Customer Information page, new ‘Additional Info’ field (next to Attachments) is added to enter Customer Type and Price Rules.


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