How to enter various vendor (supplier) transactions in new QuickBooks Online?
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From the homepage screen
- Select Create “+” (plus) sign (upper-middle)
- Select “Vendors” to create transactions
Create Vendors Reference Guide
| Vendors Transaction Type | Description |
|---|---|
| Expense | Enter debit card, ATM, cash withdrawals, bank fees by selecting Bank Account. Enter credit card payment by selecting Bank Account. Enter credit card charges setting up as liability by selecting Credit Card Company. |
| Check | Enter expense paid by manual check or to be printed check |
| Bill | Enter bill from vendor (supplier) to be paid later |
| Pay Bills | Pay entered bills from vendor by check (or other forms of payment) |
| Purchase Order | Non-posting type. Create PO to place an order vendor (supplier) |
| Vendor Credit | Enter credit received from vendor returned item, discount or over-billing |
| Credit Card Credit | Enter credit issued by credit card company only |
| Print Checks | Checks for printing by selecting “Print Checks” when you enter transactions from Pay Bills (or Check) |
New QuickBooks Online Plus – How to enter various expenses in new QBO?
In this tutorial video, it deals with entering all kinds of possible expense transactions in new QuickBooks Online. Although it’s a long video, it goes through several stages of step-by-step process of learning about how to deal with entering expenses.
- In the first stage, it deals with how to enter expenses like debit card, credit card, ATM, cash withdrawal, bank fee, wire transfer, write check, enter Vendor Bill to pay later as A/P, Pay Bill by the Check and create Purchase Order and more.
- In the second stage, it deals with how to set up and enter billable charges to customers.
- In the third stage, it covers how to set up and enter expenses by class tracking and location tracking.
- In the final stage, it covers how those enter expenses will show up on various financial reports.
This is probably the best in-depth video that covers vendor expenses in new QuickBooks Online Plus. This is highly recommended video, if you are serious about learning one important aspect of new QuickBooks Online.
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Create Customers Reference Guide
| Customers Transaction Type | Description |
|---|---|
| Invoice | Bill your customer (client) and receive payment later (like 15 days/30 days). |
| Receive Payment | Record a payment received from a customer (client) against open invoice. |
| Estimate | Create a new estimate, quote, proposal, or (bid). Non-posting type. It can convert to Invoice. But, no progress invoice. |
| Credit Memo | Credit memo/refund for returned products or over billing. |
| Sales Receipt | Bill your customer (client) and receive the payment at the same time. |
| Refund Receipt | Issue customer refund from bank checking account or Paypal account. |
| Delayed Credit | Create credit memo in advance for potential sales returns. Non-positing type. It can convert to credit memo. |
| Delayed Charge | Create invoice for pipeline revenue. Maintain sales backlog. Non-posting type. It can convert to Invoice. |
| Statement (under “Other” heading) | Create a new statement to show a customer history of account activity |
| Bank Deposit (under “Other” heading) | Record bank deposit from receive payment deposited to Undeposited Funds account |