QuickBooks Online QBO

Compare Features and Usage Limits of QuickBooks Online Plans – Advanced, Plus, Essentials, and Simple Start

The following table will show features and usage limits available in various QuickBooks Online plans:

Compare Features and Usage Limits of QuickBooks Online plans - Advanced, Plus, Essentials, Simple Start

 AdvancedPlusEssentialsSimple Start
Price RulesYesYesNoNo
Progress InvoicingYesYesYesYes
Track expenses and items by customerYesYesNoNo
Makes expenses and items billableYesYesNoNo
Purchase OrdersYesYesNoNo
Track classesYesYesNoNo
Track locationsYesYesNoNo
Time TrackingYesYesYesNo
Multi CurrencyYes YesYesNo
Recurring TransactionsYesYesYesNo
Custom FieldsYesNoNoNo
Manage WorkflowsYesNoNoNo
Import Data - Invoices from Excel CSV fileYesYesYesYes
Customer TypesYesYesNoNo
Customers - Delayed credit and Delayed chargeYesYesYesNo
Accounts Payable (Bill & Pay Bills)YesYesYesNo
Enter Batch Transactions for Invoices, Checks, Expenses, BillsYesNoNoNo
QBO Support - Priority CircleYesNoNoNo
Apps: Chronobooks, FathomYesNoNoNo
Usage limits
Billable Users25531
Invite Accountants/Accounting Firms3222
Chart of AccountsUnlimited250250250
Classes and locationsUnlimited40Not availableNot available

In this video, we will do a full comparison between various QuickBooks Online plans. We will do a deep dive into every aspect of Advanced, Plus, Essentials, Simple Start versions of QBO, and review all their features one by one. Hopefully, it will provide you with enough information to evaluate the right QBO plan for your business.

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Purchase Order Vendor

Partial Purchase Orders in QBO

Partial Purchase Orders feature is available in QBO plus now.

You can create a purchase order for both accounts and items tabs. Item tab is more for inventory items. Account tab is an expense that adds directly to Profit and Loss. You can now receive partial shipments and the PO will remain open for back ordered items.

Create a Vendor Bill (or Check, or Expense) form. Select a Vendor, a drawer at the right panel will open. Select add to the bill. You can select to choose either partial or complete order. For back orders, it will show as back ordered quantity and open balance amount for inventory items on a PO. For accounts, it will show open balance amount. The Purchase Order will show the status as open. You can run Open Purchase Order Detail report and Open Purchase Order List report for detailed information.


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Credit Memo Delayed Charge Delayed Credit Estimate Invoice Purchase Order Refund Receipt Sales Receipt Sales Receipt 2 Uncategorized

How to change transaction numbers like invoice number sequence

Transaction reference numbers help you easily identify transactions. QBO will automatically assign transaction numbers in sequence. But if you want to change the starting custom transaction number of your own, you can do so. You would want to turn the company settings ON once, assign a custom number and turn it OFF again so that QBO can identify number sequence based on the last transaction number.

A separate number sequence appears on:

  • Invoices, sales receipts, refund receipts, and credit memos
  • Delayed charges and Delayed credits
  • Estimates
  • Purchase orders

For Statements, QBO will automatically control the numbers that reference identify so you can’t change it.

QBO lets you customize your transaction numbers.

How do custom transaction numbers work?
When you turn ON custom transaction numbers:

  • You can change transaction numbers when you create or modify a transaction.
  • Transaction numbers can include letters (such as 2017-1001).
  • New transactions get new numbers (such as 2017-1002), based on the last transaction. You’ll be warned if you try to enter a duplicate transaction number.

When you turn OFF custom transaction numbers:

  • Transaction numbers are never changeable, even numbers created with custom transaction numbers on.
  • Transaction numbers are assigned when transactions are created.
  • Transaction numbers are sequential, based on the last number, starting at 1.

To turn custom transaction numbers ON or OFF from the company settings:

Click the Gear icon at the upper right corner > Your Company > Account and Settings).


For customer transaction numbers on sales forms:

Click “Sales” on the left, and then click the edit icon for “Sales form content”. Select the “Custom transaction numbers” checkbox, and click Save.


For custom numbers on purchase orders:

Click Expenses on the left, and then click the edit icon for Purchase orders. Click the “Use purchase orders” checkbox. Select the “Custom transaction numbers” checkbox, and click Save.


To reset your transaction numbers again:

  • Select the Custom transaction numbers checkbox, and click Save
  • Create a transaction with a new starting number.
  • Clear the Custom transaction numbers checkbox, and click Save.



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Company Gear Company Settings Purchase Order

How do I add custom fields in Purchase Orders? For example, I like to enter a due date and a customer reference.

How do I add custom fields in Purchase Orders? For example, I like to enter a due date and a customer reference.

They have three custom fields available to add in Purchase Order Form.
To add custom fields:

  • From the home page screen
  • Select the Company Gear (located at upper-corner)
  • Select “Company Settings” under Settings header
  • Select “Expenses”
  • Select/Double Click “Purchase Orders” and name new fields
  • Select blue “New” button
  • See screenshot photos for reference.

Purchase Orders
Purchase Orders

Purchase Orders Form
Purchase Orders Form

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