Does QuickBooks automatically adjust employer payroll tax rates at the beginning of a new year

QuickBooks Online automatically updates the federal tax rates. However, for state taxes, you’ll need to manually edit your State Unemployment Insurance (SUI) and State Disability Insurance (SDI) tax rates for this year (if necessary) through the Payroll Settings.

Here’s how to do it:

  1. Click on the Gear icon.
  2. Choose Payroll Settings.
  3. Click on the Tax Setup tab.
  4. Click on the name of the state.
  5. Scroll down to the section labeled State Unemployment
  6. Insurance (SUI) Setup. Click Change or add new rate.
  7. Enter your new rate as a percentage from the notice you received from your state.
  8. Enter the Effective Date.
  9. Click OK.






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Employees Payroll

How do I delete old payroll taxes due that were paid outside of QuickBooks Online?

There is no way of deleting a tax due sitting on the account unless you delete all the paychecks created. You will need to record this tax payment in your QuickBooks Online Payroll.

Here are the simple steps:

From the home page screen > left navigation bar

  • Taxes> Payroll Taxes.
  • Under Taxes, click Enter prior tax history.
  • Click Add Payment.
  • Select the Tax Type.
  • Select the Liability Period.
  • Enter the Payment Date.
  • Enter the Check Number (or payment reference).
  • Enter the Notes (give appropriate information for record).
  • Under TAX AMOUNT ITEM, enter the breakdown amount.
  • Click OK.

This record will not show up in the registers and in bank account.

Click on the screenshots below to enlarge them
enter prior tax history

add prior tax payment

create prior tax payment

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