Check Journal Entry Reconcile

In setting up my new QuickBooks file, how do I enter the existing bank account balance with outstanding uncleared checks

It really depends upon how they were reported in previous year’s Financial Statement Report.

Let’s take examples and assume the ending bank balance per the bank statement is $11,000. There is also one check you wrote for $10,000 has not cleared the bank yet. In your books, the actual bank balance should be $1,000, right?

Example #1: You have already reported $10,000 as an expense in the previous year’s financial statement.

Since you have already reported, you do not want to expense it again in the current year. You would post $10,000 check as “Prior year” activity, with a prior date. This way, you can put the bank statement’s ending balance and have the uncleared check as outstanding, for the purpose of bank reconciliation.





Example #2: You have not reported $10,000 as an expense in the previous year’s financial statement.

This becomes your current year financial activity when the check has cashed the bank. If you are downloading banking transactions, you would expense it when the bank posted the transaction. In setting up QuickBooks file, the bank balance is $11,000, the same as the bank statement balance.





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bank reconciliation Bank Register

Where is the bank reconciliation in new QB Online?

From the homepage screen

  • Click on the Company Gear (upper right- see pic)
  • Select Reconcile under Tools heading
  • Choose the Account
  • Now you can Reconcile

Another way to get there is from the homepage screen

  • From the blue navigation bar on the left, select Transactions
  • Select Registers
  • Locate and double click the bank account(or credit card account) to reconcile
  • On the bottom left is the Reconcile button.

When you reconcile, it is very important to make sure the difference (at the bottom) is zero amount. Do not go for an Auto Adjustment as that will be automatically posted to Reconciliation Discrepancies as an expense in P&L.

Click on the screenshot below to enlarge it

Bank Reconciliation
Bank Reconciliation