Company Gear Import Desktop Data Tools

How to import a QuickBooks desktop backup company file to QuickBooks Online?

It’s not possible to import a QuickBooks desktop backup file directly into QuickBooks Online.

If you only have a backup and don’t have QuickBooks desktop installed on your computer, you will first need to install a trial version of QuickBooks on your computer.

Follow the steps below:

  1. Download and install a QuickBooks Trial:

Windows Desktop Trial Link: (License # 7482-8847-2621-492 / Product # 204-992)

Mac Desktop Trial Link:

  1. Skip (or exit) the “getting started” interview.

  2. In the QuickBooks trial, choose File > Open or Restore Company to open the backup file. (File > Open Company in Mac)

  3. After it’s restored, take these two steps (also read related articles below)

  • STEP 1 > In QuickBooks for Windows, choose Help > Update QuickBooks.
  • STEP 2 > After the update is complete, restart QuickBooks, choose Company > Export Company File to QuickBooks Online.

Click on the screenshot below to enlarge it
steps to import your data

Then, follow the rest of import instructions:

replace or new


Related articles:
Import into QuickBooks Online from QuickBooks Desktop for Windows

Survival Guide – Import to QuickBooks Online from QuickBooks Desktop

Import into QuickBooks Online from QuickBooks Desktop for Mac


#QuickBooks Online


Your Account Your Company Your Company Id

Where do I find file to create a new company in QBO?

In QuickBooks desktop version, you can create as many companies you want, that’s not so in QBO.

In QuickBooks Online (QBO), it’s one account per one company. In order to add another company, you will need to create a new subscription.

You can use the same login in* information if needed. You can also get some discount** on adding additional company.

  • You can go to and sign up for a new account from there by going to Products > Quickbooks for Small Business. Select the Online account type you want. When you get to the screen where it asks you to put in your personal information, you would click the “Already have an Intuit ID?” link above to use the login credentials you already have.

** Call them to get good deal

Add New Subscription
Add New Subscription