QBO QuickBooks

QuickBooks Online Version vs QuickBooks Desktop Version differences (QBO vs QBDT)

This summarizes the differences between QuickBooks Online and QuickBooks desktop versions (Pro, Premier, Enterprise Solutions)

  •  QuickBooks Online Edition offers anytime, anywhere access to QuickBooks for up to 25 simultaneous users, while QuickBooks desktop version offers Webex Remote Access as a solution for accessing QuickBooks from a remote location, but does not allow simultaneous access for multiple remote users.
  • Online Edition upgrades are free and usually released 2 to 3 times per year; it is not necessary to purchase a new version of QuickBooks Online Edition. Desktop versions of QuickBooks are purchased as new software each year, although multiple free updates to the program are released throughout the supported life of the purchased software.
  • Online Edition includes support is at no additional cost. Support for desktop versions of QuickBooks is not included for the life of the product.
  • Online Edition Plus tracks inventory.
  • Online Edition does not integrate with QuickBooks Point of Sale as desktop versions of QuickBooks do.
  • Online Edition does not offer QuickBooks Bill Pay as but desktop versions of QuickBooks do.
  • Online Edition does not do complete job costing, although it does track expenses by job. QuickBooks desktop versions offers complete job costing.
  • Online Edition offers less flexibility with regard to customizing forms or reports than QuickBooks desktop versions.



Export Data Import Data

Survival Guide: Import and Export Limitations of QuickBooks Online QBO

It is highly recommended reading these articles (and more help) if you are converting from or to QBO. Note: This is not a seamless process. Expect too many hurdles to overcome!

Import limitations from QuickBooks desktop (QBDT) version to QuickBooks Online (QBO).

What doesn’t come over during an import from QuickBooks Desktop – Import Limitations (US only). Click here.

Export limitations from QuickBooks Online (QBO) to QuickBooks desktop version (QBDT).

Export limitations for QuickBooks Online to QuickBooks Desktop. Click here to see this article.

Export limitations… more

See also.

For Export from QBDT to QBO:
Import into QuickBooks Online from QuickBooks Desktop for Windows (US only). Click here to see this article.

The Accountant’s Guide to Moving Clients QuickBooks Online (QBO). HERE.

For Export from QBO to QBDT:

Visual Guide to

Exporting from QBO to QuickBooks desktop editions.. here

Convert QuickBooks Online company file to QuickBooks desktop.. here

Export Data

Can you convert QuickBooks Online (QBO) version to QuickBooks desktop (QBDT) version?

You can, but it comes all kinds of hurdles. It is not recommended at this time.

If you have to, please read these two articles.

If you read the following instructions, it’s clear they have not made new improvements in this area for few years now.

      Detailed instructions ………… Note: You must log in as the QuickBooks Administrator to convert your company file and you must be using Internet Explorer to access QuickBooks Online.

      Lists & Transactions ……….vi Change the Browser Mode to IE8 Compatibility View.

Import Data QBO QuickBooks

How long does it take to show up after I have imported my company file from QuickBooks desktop (QBDT) into new Quickbooks Online (QBO)?

There are two ways to import QuickBooks company file from desktop to QuickBooks Online.

Of course, if your company file is very large, it will take longer than a very small company file, so keep that in mind.

If you chose the option in your QuickBooks desktop under the Company menu for Export Company File to QuickBooks Online, great! This is the fastest way to bring your data in to QuickBooks Online. This process generally takes about an hour, though it could be more for larger companies. They will email you once the import is done, but you can start trying to log in after about an hour or so. If they’re not ready, they won’t let you in!

If you downloaded your file to your hard drive and manually imported it to QuickBooks Online, that’s a great solution to bring in your data too. This is a longer process, and can take up to 24 hours. Again, they should email you once the import has been completed, but if it’s been more than 24 hours, try signing in again. They should have the information all ready for you!

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