How to enter credit card charges and make payment to credit card company in new QuickBooks Online?

If Credit Card account is not already set-up, you will need to create a new credit card account added to your Chart of Accounts.

  • From the homepage screen, choose the Company Gear (located top upper right corner)
  • Select Chart of Accounts under Settings
  • Click “New” button
  • Category Type = Credit Card
  • Detail Type = Credit Card
  • Name = Chase Credit Card (for example)
  • Description = Chase VISA Credit Card (for example)
  • SAVE

See attached screenshot photos (1, 1.1 & 2 below) for reference.

Let us say in this example, total credit card charges you have entered is $1,200.00 and made $500.00 partial payment, credit card balance will show $700.00 balance as liability on the Balance Sheet.

Assuming they are not downloaded through Online banking.

How to enter credit card charges for $1,200.00 from the Chase credit account?

  •  See attached screenshot photo 3 & 4 below reference
  • Click the Plus (+) sign from the home page screen
  • Choose “Expense” from the Vendors drop-down menu.
  • Under Bank (next to Balance), select Chase Credit Card
  • This is where you will enter all credit card charges.


In this example, let’s say you have a Chase Credit Card and making $500 payment.

  • See attached screenshot photo 3 & 5 below reference
  • Under Account column, select Add New

Well, that’s just one side of the payment entry. It will show $500.00 payment to Chase Credit Card which is a liability account on the Balance Sheet.

  • From the homepage screen, choose the Plus (+) sign
  • Select “Expense” (if paying online) or “Check” (if paying by check) under Vendors heading
  • Select Payee = Vendor Name (name of credit card company)
  • Select Bank account from the drop-down list
  • Account = Credit Card account (setup as Credit Card type in the chart of accounts – see attached screenshot)
  • Amount = full amount due or partial amount
  • Save

You can also reconcile credit card statement as you will do like bank account. Here is more information to reconcile credit card account:

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Setup Credit Card account in Chart of Accounts
Setup Credit Card account in Chart of Accounts
Make Credit Card Payment
Make Credit Card Payment


Bill Expense Expenses Journal Entry

How to make Journal Entry line items billable?

In QBO, there is no way to make Journal Entry billable like in QB desktop version. Instead, you will to enter as vendor expense, check, or bill. Then you can make it billable expense to customer or client.

Expense Expenses QBO Reports Transactions

QuickBooks Online – How to enter various expenses in QBO?

The tutorial video below explains how different expense transactions are entered in QuickBooks Online. It is a step-by-step process of learning how to enter expenses in QBO. This is probably the best in-depth video that covers vendor expenses in QuickBooks Online. I highly recommend you to watch it.


Let me summarize the content of this video:

  • It explains how to enter expenses like debit card, credit card, ATM, cash withdrawal, bank fee, wire transfer, write check, enter Vendor Bill to pay later as A/P, Pay Bill by the Check and create Purchase Order and more.
  • It explains how to set up and enter billable charges to customers.
  • It explains how to set up and enter expenses by class tracking and location tracking.
  • Lastly, it explains how these entered expenses will show up on various financial reports.

Click on the screenshot below to enlarge it


#QuickBooks Online


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