Categories
bank reconciliation Bank Register

Is there any way to locate a deleted transaction that was previously reconciled?

Is there any way to locate a deleted transaction that was previously reconciled?

I have a transaction from May that was deleted in error in December. Is there anyway to locate this transaction?

Hopefully you can locate this transaction information for audit log.

  • GO to the company gear (upper right corner)
  • Select Audit Log under Tools

Audit Log
Audit Log

Audit Log Report
Audit Log Report

Categories
Sales Tax

How to process and print sales tax liability check?

To process sales tax liability:
From blue navigation bar (on the left)

  • Select Sales Tax (or Taxes)
  • From Sales Tax Center > Review “Sales Tax Owed”
  • Select “Record Tax Payment” button (or “View Report” button)
  • Select “Bank Account”
  • Select “Print a Check” box if paying by check (or enter notes if paying online)
  • Select “Record Tax Payment” button again and proceed with instructions
Sales Tax Center
Sales Tax Center
Sales Tax Payment Print Check
Sales Tax Payment Print Check

To print sales tax liability check:

From blue navigation bar (on the left)

  • Select Transactions
  • Select Print Checks
  • Select “Checks to Print”
  • Select Bank Account
  • Select Starting Check Number to print
  • Select “Print” button
Select Checks to Print
Select Checks to Print
Categories
Customer Center Customers Customers Center Receiving Payment

How do I receive payments from suppliers in new QuickBooks Online?

How do I receive payments from suppliers? Switched to Quickbooks online so bookkeeping tasks easier. The learning curve from Simply is challenging. Have watched Youtube videos, tutorials, taken Lynda course. I do not understand the basic flow. Thanks

You will need to consistently follow these very easy basic flows:
Customer Invoice ===> Receive Payment (select Deposit to: Undeposited Funds Account) ===> Bank Deposit (combine multiple deposits (or single deposit), match total bank deposit slip)
Sales Receipt (select Deposit to: Undeposited Funds Account) ===> Bank Deposit (combine multiple deposits (or single deposit), match total bank deposit slip)
If you are bank downloading transactions, you will just need to match, not add transactions. Adding will just duplicate deposit.
In case, you’ve missed our YouTube video regarding this specific topic in new QuickBooks Online, here is the embedded link. It’s long 48 minutes video. But, it covers almost all aspects of invoicing functions in QBO. It’s currently on Top Five QuickBooks Online video search list on YouTube.

Categories
Journal Entry

Where can I create Journals (Journal Entry)?

Where can I create Journals (Journal Entry)? I want to make adjustment (reclassify) for expense account example : to debit entertainment account and to credit food&beverage account.

From the Home page screen

  • Click “+” plus sign
  • Select “Journal Entry” under Other heading

Journal Entry
Journal Entry

Journal Entry Form
Journal Entry Form

Categories
Company Gear Company Settings Company Templates Custom Form Styles Customer Center Customers Customers Center

My company’s invoices have my personal name on the front in huge letters, How can I remove that label off my invoices?

My company’s invoices have my personal name on the front in huge letters, How can I remove that label off my invoices?

On Invoices my company name is on the left with my logo but my personal name is written in huge letters across the top of the page and I need to know how to remove my name.

You will need to change company name setting

To do to this task:

From the Home page screen

  • Select the Company Gear (top upper corner)
  • Select Company Settings under Settings header
  • Select Company
  • Double click on company name, info and change it as needed
  • Save

Company Name Info
Company Name Info

Categories
Invoice

I have an invoice that was created for $500 and we were paid actually $900. Looks like it has now closed out another invoice. How can this be corrected?

You will need to change automatically apply credit setting OFF.

To do to this:

From the Home page screen
Select the Company Gear (top upper corner)
Select Company Settings under Settings header
Select Advanced
Under Automation, change automatically apply credit setting to “off”
Change automatically apply bill payments to “off” as well
Save
See screenshot photo for reference

Not sure how you’ve recorded $900 payment. You may have it try it out like delete/void payment, receive payment again to fix it. Again, I do not see your books from here.

Automation Apply Credit Bill Payments
Automation Apply Credit Bill Payments
Categories
Reports

Why is every report not listed under All Reports in new QuickBooks Online?

Why is every report not listed under All Reports? How is it possible to review what reports are available, if they are not listed? I am not happy with this setup.

From blue navigation bar on the left

      Select Reports
      Just “Go to report” with magnifying glass (above recommended link, middle left corner)
      This is where all the standard reports (57 reports to be exact as of today) are located.

Reports Screen
Report Screen
Categories
Company Settings Customer Center Customers Settings Statement

I recently went to the new quickbooks online. How do I create a billing statement of open items to send to my customers like I used to do easily before?

From the Homepage screen

      Click “+” sign (top middle)
      Select “Statement” under Other header
Statement
Statement

How to email statement to a customer?

      Select “Edit” under Delivery Method column
      Default could be “None” 
      Select “Email” from the pop up screen and follow the instructions
      Select “Create/Send Selected Statements” button
      It will send email and will end with “Statements Created” message report.
Statement Delivery Method
Statement Delivery Method
Statement Choose Type
Statement Choose Type
Statement Delivery Email
Statement Delivery Email
Statement Created
Statement Created
Categories
Chart of Accounts QBO QuickBooks QuickBooks Online QuickBooks Online QBO

How can I document money taken out of personal checking to pay for some initial expenses?

Once you have transferred money from your personal to business checking account, this is how you will need to record the deposit in new QuickBooks Online.

Click “Plus” icon menu
Select Bank Deposit from “Other” menu
Choose the correct bank account (if you have more bank accounts)
Select correct date of deposit
Received From = Jimmy Smith (example only) > Add New as “Vendor” if needed (slightly different name if already setup as employee)
Account = Loan Payable to Jimmy Smith (example only) > Add New > Category Type > Other Current Liabilities > Loan Payable > Change Name to Loan Payable to Jimmy Smith > Leave Balance “Blank” > Save
Description = Temporary loan to the company, to be repaid within 60 days (for example)
Payment Method = Direct Deposit/Check/Cash??
Ref No = Bank deposit reference number if available
Amount = exact deposit amount (say $5,000 for this example)
Save and Close

Loan repayment to Jimmy Smith

GO to Vendors
Select Expense (if bank transfer) > select Check if issued check
Select Jimmy Smith (Vendor)
Account = Loan Payable to Jimmy Smith
Description = Repayment of loan with borrowed date
Amount = $5,000.00 (if full re-payment)

Those two entries should document borrowed money for business as well as repayment. And, the account should reflect zero balance when done.

Categories
Customer Center Customers Customers Center Invoice

How can I see if a Customer has opened/viewed an Invoice in new QuickBooks Online?

Select the blue navigation bar on the left

  • Select Customers Center
  • Locate Customer and click “Open Invoices” under Pending Invoices column
  • Under Status column you will notice either “Open (Viewed)” or Open (Sent)”
  • That’s your confirmation if the invoice has been viewed or not.
  • See attached screenshot photo below for reference.
Invoice Open Viewed Sent
Invoice Open Viewed Sent

This is one of the coolest features available in new QuickBooks Online.
Another cool feature is when customer opened the Invoice, on the side bar, it will put a stamp indicating what time customer viewed the invoice. Customer can also reply to your email from the same “Send a message” box.

Customer Send a Message Box
Customer Send a Message Box

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