QuickBooks Online Payroll – Print Reprint Payroll Paystubs Paychecks Checks Printer Setting FAQ


The first time you run payroll, you’ll probably handwrite paychecks on your personal or business account, and then print out pay stubs for your employees. If you set up direct deposit from your bank to your employees’ bank accounts, you can print stubs on payday. You can also choose to set up paycheck printing using preprinted check stock. Handwrite checks or direct deposit employee pay, then print pay stubs on plain paper
You can pay employees by direct deposit or by writing a check by hand, and then give them their printed pay stubs for a record of taxes and wages paid. …MORE

You can print/reprint pay stubs or paychecks at any time from the “Paycheck List” report.

To reprint:
1) In the left navigation bar, click Reports.
2) Click the All Reports tab, and then click Manage Payroll.
3) From the list of reports, click Paycheck List.
4) When the report page opens, select the checkboxes for the pay stubs or paychecks you want to print.
5) Click Print to open the PDF in a new tab.
6) Right-click in the pay stub PDF, and choose Print (or for Mac, press Command-P).

(Dashboard > Reports > Type Paycheck list)

Paycheck Printer Setting:

If you need different paycheck printer setting, you change it under preferences.
Gear > Payroll Settings > Paycheck Printing under Preferences.

Will QuickBooks Payroll print routing and bank numbers on black check stock for payroll?

No. You need preprinted forms check stubs.

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Print pay stubs

How do i reprint paystubs in new QuickBooks Online?

If you need to reprint a pay stub you can do that from the paycheck list.

To get to the Paycheck List:

1. Go to the blue navigation bar on the left side, Click on Reports

2. Click on All Reports

3. Click on Manage Payroll

4.Click on Paycheck List

5. Check the boxes of the paychecks that you need to print

6. Click on Batch Actions

7. Click Print

*If for any reason the paychecks are not printing correctly you are going to want to check the Paycheck Printing Preferences.

1. Click on the gear symbol at the top right of your screen

2. Click on Payroll Settings

3. Under Preferences -> Click on Paycheck Printing

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