How can I make an inactive employee active again

Here’s how to reactivate an inactive employee:

  • From the homepage dashboard
  • Go to Employees
  • Choose Inactive Employees from Active Employees drop-down arrow Click
  • Inactive Employee row in question
  • Click “Employment” pencil at the far right
  • Under Status, you should see “Not on Payroll” for inactive employee
  • Select “Active” from the drop-down list
  • Save Done

See screenshot below for your reference.


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Enter a weekly timesheet

Create Employees > Create “+” sign at the top middle of the QBO homepage screen, in between magnifying glass and clock icon > Employees > Weekly Timesheet
You will need a Plus plan for this activity.

Enter a weekly timesheet

  1. Choose a name from the list. An employee or a Vendor name for Independent Contractor.
  2. Select the week for which you want to record activities.
  3. Select a customer if you want to bill the activity to a customer or track expenses for a customer.  If you don’t see this custom field, see below for to enable bills and expenses to a customer.
  4. Select a service. If you use services to enter time, choose a service that represents this activity from the products and services list. If you need new service item, see below for setup.
  5. Select a class. If you don’t see this custom field, see below for to enable class tracking.
  6. Select a location/department. If you don’t see this custom field, see below for to enable location/department tracking.
  7. Description field. (Optional) Edit a description of the activity if necessary. If the activity is billed to a customer, the Description appears on their invoice, depending on your company settings. Text for the description appears automatically from the Sales Information field once you select a service item.
  8. Billable. If you are billing the activity to a customer, select the Billable checkbox. If you are allowed to change the rate at which an activity is billed, make sure that Bill at rate/hr is correct.
  9. Select Taxable if the activity is taxable.
  10. For each day of the week this activity occurred, enter the number of hours spent on this activity for that day. You can add more activity lines if needed or clear all lines and begin again. To change First day of work week on a weekly timesheet form, see custom field table below.
  11. Note: If activities for this week are similar to last week’s, you can copy last week’s timesheet. To do so, click Copy Last Timesheet at the bottom of the form.
  12. Click Save and close (or Save and new to enter another time activity).
  13. See Custom Field Table below.

 
weekly-timesheet
 

Custom Field Table (need PLUS plan)

Location/Department
From the home page screen > Company gear wheel icon at the upper right corner > Your Company > Account and Settings > Advanced > Categories > Track Locations > ON
 

track-locations
 

Class
From the home page screen > Company gear wheel icon at the upper right corner > Your Company > Account and Settings > Advanced > Categories > Track Classes > ON
 
track-classes
 

Customer
From the home page screen > Company gear wheel icon at the upper right corner > Your Company > Account and Settings > Advanced > Time Tracking > Make Single-Time Activity Billable to Customer > ON
 
make-single-time-activity
 

Service
From the home page screen > Company gear wheel icon at the upper right corner > Lists > Products and Services > New > Time Tracking > Service > Fill out Name, Sales Information, Sales price/rate (hourly rate) > Income Account
 
service-rate
 

Show Billing Rate Box
From the home page screen > Company gear wheel icon at the upper right corner > Your Company > Account and Settings > Advanced > Time Tracking > Show billing rate to users entering time> Checkbox

 
show-billing-rate
 

First day of work week
From the home page screen > Company gear wheel icon at the upper right corner > Your Company > Account and Settings > Advanced > Time Tracking > First day of work week > Select Day from the list > Save.
 
first-day-of-work-week
 






#QuickBooks #QBO – How to assign employees to classes

First, you need a PLUS plan to have class tracking features.

To turn on the class tracking:

From the home page screen

  • At the right upper corner, click the company gear icon.
  • Select Company Settings under Settings.
  • Under Company, click anywhere on Categories.
  • Select Track classes.
  • Select Warn me when a transaction isn’t assigned a class.
  • Under Assign Classes, select One to each row in transaction.
  • Click Save and then Done.

Now, class tracking is ON for the company file.

To setup new classes:

From the home page screen

  • At the right upper corner, click the company gear icon.
  • Select All Lists, under Lists.
  • Select classes under Lists.
  • Select New button (upper right corner).
  • Name Class.
  • Select sub-class (optional).
  • Click Save.

To set up the class tracking for employees:
From the home page screen

  • At the right upper corner, click the company gear icon.
  • Select Payroll Settings under Settings. Note: If you do not see Payroll Settings under Settings, that mean Payroll is ON yet. From the left navigation bar > select Employees > select Turn on Payroll (blue button, far right corner).
  • Under Preferences, click Accounting.
  • Click Customize button.
  • Under Classes, select I use different classes for different employees.
  • Click OK.
  • Assign classes for employees including inactive employees if needed.
  • Click OK.
  • Under Want to update existing transactions, too?, enter the nearest date of the transactions. Note: normally you would want to select current fiscal year starting date (for example if starting Jan 1, 2015).
  • Click OK.

When you run Profit and Loss by Class report next time, you should see payroll costs distributed by class.
To run Profit and Loss by Class:
From the home page screen > left navigation bar > reports > go to report and type profit and loss by class.

Watch Tutorial Video on YouTube:
https://youtu.be/KRMOdPVDcSs

Weekly Price Check US CA UK AU (Plus Plan)

USACanadaUKAustralia
us120x90ca120x90uk120x90au120x90
USD 23.97 per monthCAD 14.50 per monthGBP 15.00 per monthAUD 21.00 per month
USD 23.97 per monthUSD 12.01 per month
(Conversion)
USD 23.30 per month
(Conversion)
USD 16.60 per month
(Conversion)
LOWEST PRICE!

 

#QBO Plus

 

QBO: How do I make employee payroll reimbursement for expenses they incurred on behalf of the company

To set up a single reimbursement pay type for an employee:

  • Click on the Employees tab
  • Click the name of the employee
  • Click on the pencil icon beside Pay
  • Click Additional pay types
  • Click the arrow Even more ways to pay
  • Check the box for Reimbursement
  • Click Done

This is useful if you separately track reimbursements for different expense types (such as travel and supplies). Amounts paid as reimbursements are not subject to any taxes, and are not included on any forms.

Click on the screenshots below to enlarge them
1additional pay types

2even more ways to pay

3reimbursement

Weekly Price Check US CA UK AU (Plus Plan)

USACanadaUKAustralia
us120x90ca120x90uk120x90au120x90
USD 23.97 per monthCAD 14.50 per monthGBP 15.00 per monthAUD 21.00 per month
USD 23.97 per monthUSD 12.01 per month
(Conversion)
USD 23.30 per month
(Conversion)
USD 16.60 per month
(Conversion)
LOWEST PRICE!

How can I get QBO Payroll to automatically assign a paycheck number for printing checks?

Unfortunately they do not have the ability to auto-assign the check numbers at this time.
In the meantime, when you run payroll, on the last page after clicking Submit Payroll, Auto Fill Check Numbers will be an option. If you need to assign check numbers AFTER running payroll, follow this route:
– from the Employees tab, click Paycheck List
– select the checks you need to assign
– enter the check numbers on the right


 

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How to email the employee pay stub out automatically in new QuickBooks Online?

They are handling pay stub a little bit different in the new product.

They have recently updated the way the employees can access their paycheck stubs online.

This is through ViewMyPaychecks:

https://paychecks.intuit.com/

Employees can log in or create an Intuit ID and simply verify their Social Security Number and the next amount of their last check one time. Intuit will then provide the employee with all of their paycheck stubs. And, since the employee is logging in with an Intuit ID, Intuit will handle and login issues. All you as the employer will have to do is to supply the employees with a getting started PDF so that they can view their paycheck stub as soon as it become available.

Here is more detail information link:

http://static.onlinepayroll.intuit.com/LearnMore/PDF/ViewMyPaycheck.pdf

You can also save the paychecks stub as a PDF from the Paycheck List on the Reports tab. Once downloaded you can email them to your employees.

Can I put myself on payroll as an employee?

Answer entirely depends on on the legal entity type for your business. If you are filing tax return as a sole proprietor, the answer is definitely no since you are not as employee. If the business is a corporation type, then you are an employee and you must be paid reasonable compensation and can be on payroll. Best advice is to consult with your accountant or tax professional based on your specific business situation.


Qatar Airways NY


How to add Billable Hours and Rate to Invoices from Timesheets (Employee or Contractor) in new QuickBooks Online?

You can get there by clicking the Customize button tab at the bottom (middle section) of the Invoice, Estimate, and Sales Receipt. Select “More” > Check boxes to show Billable to include employee name, hours and rate.

You can also get there from the Company Gear (upper-corner) > Company Settings under Settings header > Sales > Customize > Customize look and feel button > Select More > Check boxes to show Billable to include employee name, hours and rate.

NOTE: This newly added feature is not yet available on all newer QBO versions. That’s what I heard from actual users.

See screenshot photo for reference.
Customize More Show Billable Time