How to close down a prior period with a password

To close the books from the home page screen:

  1. Click the Gear icon > Company Settings.
  2. Select Advanced > Accounting > Close the books.
  3. Enter a Closing date. Transactions dated on or before the closing date can’t be changed without warning.
  4. Choose how you want to allow changes:
    • Choose Allow changes after viewing a warning to display a warning message only.
    • Choose Allow changes after viewing a warning and entering password to also require the user to enter a password.
  5. Click Save.

View transactions that are changed after the closing date

Once you close your books, you can track changes that anyone makes in spite of the closing date warning. The Exceptions to Closing Date report tracks these changes on the Audit Trail page.

 

accounting close the books with password

 

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2015 Laser 1099-MISC Income, Federal Copy A, Bulk

2015 Laser 1099-MISC Income, Federal Copy A, Bulk

How do I “Close the books” for a given month so no further transactions can be posted in new QuickBooks Online?

Accounting Close Date Setup
Accounting Close Date Setup

From the Home page screen

  • Click the Company gear in the upper right of your Home screen
  • Choose Company Settings from the dropdown
  • Click Advanced on the left
  • Click in the Accounting section (it’s at the top of the page)
  • Check the box for Close the books
  • Enter a Closing date
  • They offer 2 selections from the dropdown selector

a) Allow changes after viewing a warning
b) Allow changes after viewing a warning and entering password

  • Select One based on your accounting security need. Selection with password will protect more since password is assigned here by the admin.
  • Click Save
  • Click Done
Accounting Close Date Warning
Accounting Close Date Warning
Accounting Close Date Warning with Password
Accounting Close Date Warning with Password

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