Yes, you can add Class or changes after reconciling the transactions. As long as the change doesn’t include the date and amount of the reconciled transaction. There is no need to undo bank reconciliation to add Class in QBO.
Year-end is quickly approaching. Be prepared for the year-end. Here is a 10-point checklist you should go through to keep your QuickBooks Online accounts in order and plan for the year-end processing.
Make sure all bank reconciliations are up to date. This includes credit card accounts as well. Review any unmatched items (both deposits and payments) that you would not expect to be outstanding. This may be the result of a duplicate entry.
It is important these banks reconciliations are printed (or saved) at year-end.
Click on the screenshots below to enlarge them
Make sure all the customer payment items in Undeposited Funds account have not yet been deposited to the bank account. If all the deposits are already posted to the bank account, this account should show zero balance. Any balance in Undeposited Funds account (even after bank accounts are already reconciled) may be the result of a duplicate entry. Review income and account receivable accounts and resolve it.
A/R and A/P Balances on Cash Basis
Run the Balance Sheet on the cash basis accounting method. If the transactions were properly recorded, these two accounts should not show a balance in the Balance Sheet.
Make sure Employee Advances account is reconciled. This account should include the advances that are yet to be repaid or have not been deducted from the payroll.
Payment to Independent Contractors (1099s)
Make sure you have IRS Form W-9 on file and they are up to date.
You can google 1099 and W-9 for all the handy information you need.
Other Balance Sheet Accounts
Review all other balance sheet accounts. Make sure all assets and liabilities are shown properly. It is also time to make adjustment entries if necessary.
Depreciation on Fixed Assets
If you have posted your depreciation on fixed assets entry, make sure these are up to date. If not, consult your Accountant.
Uncategorized Income & Expense / Ask your Accountant
If you have any uncategorized income and expense in P&L that have been used to post entries that you aren’t sure what to do with, now is the time to have a look. If needed, ask your Accountant and resolve it. Also, review all income and expense accounts and make sure it makes sense.
Keep a separate spreadsheet Account Analysis of Retained Earnings account. This account should include income or loss from prior years. It may also include reclassifying transactions within equity type accounts. Consult your Accountant if it involves any entry posted from outside of equity accounts.
Close the books Close the books once you have submitted final numbers to your Accountant for review and tax preparation. Consult your Accountant in case there is a need to make changes.
Undo bank reconciliation feature is not available in any plans at this time. It is available in Accountant version only.
In order to UNDO IT, first log in to your QBOA account
Go to Client home page screen
Click the company gear (upper right corner)
Click Reconcile under Tools
Select Bank Account to UNDO reconciliation
Hover your mouse cursor over the reconciliation month you want to undo (under Ending Balance or Auto Adjustment or any column) and as you are hovering you will see UNDO button to the right next to Auto Adjustment column
Select UNDO button
New Undo Reconciliation screen will open
Next, Success screen will open
Click OK again
It will longer be on the Reconciliation History & Reports list.
NOTE: If you need to sign up for QuickBooks Online Accountant version, you can do it from here and the price is right (it’s FREE):