QuickBooks Online March 2018 Updates

QuickBooks Online March 2018 Updates:
✔ Assign preferred Vendor/Supplier to the Products and Services List
✔ Assign default Class codes to the Products and Services List
✔ Quantity on Purchase Order (PO) column added to the Products and Services page

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1) Assign preferred Vendor/Supplier to the Products and Services List
QBO (available in Plus plan only) will now see the field Preferred Vendor/Supplier when setting up Inventory Items under the Purchasing Information section. A preferred vendor is also available as an additional column that can be added to the Product and Service List report.

If you add a Preferred Vendor/Supplier to your Inventory Items, and you select Reorder from the Action column for that item, the Purchase Order will automatically populate with that Vendor name saving you an extra step.

Preferred Vendor/Supplier
Preferred Vendor/Supplier

 

2) Assign default Class codes to the Products and Services List

A new Class field (available in Plus plan only) has been added to the Items on your Product and Services List. You can see the Class field directly under Category when adding/editing items. Adding a Class to your Items will save you time when entering Sales transactions as well as Expense transactions using those Items as the Class will automatically be assigned. The Class field has also been added to the Product and Services List report and the Physical Inventory Worksheet report.

Class to Item
Class to Item

 

3) Quantity on Purchase Order (PO) column added to the Products and Services Page

Quantity on PO (available in Plus plan only) has now been added to the Products and Services page. You will see the field directly underneath the Reorder point field.

The Quantity on PO field is a static field and pulls its calculations from open item quantities on Purchase Orders for all dates (including those dated in the future). The PO can belong to different vendors, but must not be closed. Also, for partially received POs, the item on the detail line cannot be manually closed.

• QTY on PO is now an available column on the Product and Services list
• QTY on PO is now an available column on the Product and Services List report
• Default column on the Physical Inventory Worksheet report

Mouse over tooltip, “Qty on PO” has been added to the QTY column of Sales and Purchases transaction forms. You will now know if quantities are on order at the time of the sale.

 

Quantity on Purchase Order
Quantity on Purchase Order

 
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When I send an email to my customers, how do they look

Here’s an example of how your customer will see the email.

1) WHEN CUSTOMER RECEIVE EMAIL

a) From: Your Company Name
b) Subject: Invoice Number …. from Your Company Name

2) WHEN THEY OPEN THE EMAIL. THEY WILL SEE.

a) from: Your Company Name
<quickbooks@notification.intuit.com>
THIS, THERE IS NO WAY TO CHANGE IT.

b) reply-to: your email address

c) to: customer email address

d) cc: your email address (if you’ve selected email me a copy under messages settings under gear)

e) date: Sat, Feb 18, 2017, at 8:06 AM (format)

f) subject: Invoice I-20207 from Your Company Name

g) mailed-by: e.notification.intuit.com

h) signed-by: notification.intuit.com

This sample example is from Gmail.


 





 

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QuickBooks Online Accounting for Sole Proprietorship Business (QBO Tutorial For Beginners)

QuickBooks Online Accounting for Sole Proprietorship Business (QBO Tutorial For Beginners)

Get free QuickBooks Online QBO training with easy How-To-Use video tutorials and visual guides. Learn QBO whenever you want and at your own pace.
Switching to QuickBooks Online from a desktop version of QuickBooks? Also, check out our video tutorials!

Video duration: 1:27:16

Sales Tax on Shipping Costs

What Small Businesses Need to Know About Sales Tax and Shipping
QuickBooks blog
From the article: For small businesses selling goods online to remote customers, shipping is an integral part of doing business. And, some states tax shipping costs just like they tax the purchase price for a product sold. But, then again … some states don’t. If you want to get your sales taxes right and avoid non-compliance penalties, you need to know when sales taxes on shipping applies. …

Related article: Top 5 Sales Tax Filing Mistakes That Small Businesses Make


Video Tutorial
QuickBooks Online – how to charge sales tax on shipping in QBO Invoices Sales Receipts


 







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QuickBooks Merchant Services or QuickBooks Online support — who should I contact for help?

QuickBooks Merchant Services or QuickBooks Online support — who should I contact for help?
QuickBooks Help
From the article:
This is an overview of whom to contact with issues related to your merchant account and QuickBooks Online:

You can update your business details, banking account information, and make many other useful changes without calling support!

Simply visit the merchant center at https://merchantcenter.intuit.com and sign in using your QuickBooks Online credentials.

For more information on how to process mobile payments with GoPayment, see Setting up and accepting payments using GoPayment. …


 







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How do I change an employee’s last name due to marriage

How do I change an employee’s last name due to marriage in QuickBooks Online Payroll?

The employee name will need to be changed on the employee edit page.

To edit the employee name:

  1. Click Employees on the left panel.
  2. Click the name of the employee to open the employee record.
  3. Click Edit employee at the top left under the employee name.
  4. Change the last name on that page and then click Done on the bottom to save the change.

OTHER HELPFUL TIPS:

1) Make sure your employee has changed their name first with the Social Security Administration before you change it in QuickBooks Payroll. Otherwise, there is a good chance to get a mismatch from the SSA. In addition, your employee may not get their wages credited towards their SS balance.

2) Yes, you can easily change an employee’s name this way in QuickBooks but QBO will make the change all the way back to the beginning of their employment which is not good. In QBO Payroll, there is no option to make the change with an effective date only. Send them your feedback here.
http://feedback.qbo.intuit.com/

3) Helpful article:
Social Security: How To Change Your Name After Marriage


 





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California Retirement Plan “Secure Choice” details

California Retirement Plan “Secure Choice” details

California State legislation has passed on a new requirement for California employers to provide a retirement plan for employees.

As it stands today the administration of the law is still pending on how it will be implemented for all employers.

Companies that currently have retirement plans will not need to do anything new as it is understood today.

This link provides the current details from the agency.


 




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Free Cash Flow Statement Template, Example and Guide

Free Cash Flow Statement Template, Example and Guide
QuickBooks
From the article: A cash flow statement, along with the balance sheet and income statement (i.e. profit and loss statement), is one of the primary financial statements used to measure a company’s financial position …

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What’s the Difference Between Member-Managed LLCs and Manager-Managed LLCs?

What’s the Difference Between Member-Managed LLCs and Manager-Managed LLCs?
QuickBooks
From the article: Most small business owners know that limited liability companies (LLCs) are legal structures that protect owners from personal liability for company debts …





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