Categories
Customers Invoice Products & Services Purchase Order QuickBooks Online QBO Vendor Vendors

How to create an Invoice to your Customer for Products Services Items provided by the Vendor

Make products service items provided by vendor billable to customer
Categories
Bill Company Gear Company Settings Expense Lists Products & Services QuickBooks Online QBO

Item details tab not showing up to enter Expense for Non-inventory type and Service type items

In order to show Item details tab on Expense form, first, you need a Plus plan. Essentials and Simple Start does not have Item details tab feature.

If you have a Plus plan, you will need to check the following two setups:
1) Gear settings for Expenses – Gear at the top right corner > Your Company > Account and Settings > Expenses > Bills and expenses > Show Items table on expense and purchase forms > On > Save.


2) Product/Services information setup form – Gear at the top right corner > Lists > Products and Services > Select Add new button (or for an existing item, click “Edit” under Action column) > Purchase information > Select “I purchase this product/service from a vendor” checkbox > Save and close.

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Categories
Inventory Products & Services

How to make batch inventory stock quantity adjustment after physical count

How to make batch inventory stock quantity adjustment after physical count in QuickBooks Online Inventory

Here is how to make batch adjustment inventory quantity on hand after physical count or just want to make qty adjustment in inventory.

1. Select “Gear’ icon at the top.

2. Select Products and Services under Lists.

3. Select Filters (funnel icon) and filter “Inventory” only and click Apply.

4. Select “All” box (left Name column).

5. It will show “Batch action” on the right hand side.

6. Click on the “Batch Actions” drop-down arrow and select “Adjust Quantity” from the list.

7. It will display pre-filled “Quantity on hand” and “New Qty” columns.

8. Change new quantity as needed.

9. Optional: The default inventory adjustment account in QBO is Inventory Shrinkage account. You can use this account or create a new account if needed to track it separately.

10. Save and close.

You can also drag the items into the order you want.

Categories
Company Settings Customer Center Customers Customers Center Invoice Price Rules Products & Services Sales Receipt

Price Rules (aka Price Levels) in QuickBooks Online

Price Rules is currently available in Plus plan only. It’s not available in Essentials and Simple Start plans. Customer type is linked to price rules feature at this time.

Using pricing level you can establish different price points for Customer, more helpful for inventory items. But with customer type, you can filter the sales report which is probably helpful data to all the users

How to set up and use special pricing for selected or all customers in QuickBooks Online?
1. Setup New Customer Type (Dashboard > Sales > Customers > Customer types > New Customer type).
2. Turn on Price Rules (Gear > Your Company > Account and Settings > Sales > Products and Services > Turn on Price Rules).
3. Setup New Price Rules (Gear > Lists > Products and Services > Drop-down arrow under MORE > Price Rules).
4. Create Invoice or Sales Receipt (Create + sign > Customers) > Select (or use default) Price Rules under Rate column.

Educational and Instructional Video:

QuickBooks Online QBO Price Rules (aka Price Levels) – Special pricing for selected or all customers



Categories
Products & Services

How do I change the account my product and service item is associated with on the Chart of Accounts

How do I change the account my product and service item is associated with on the Chart of Accounts

To change which account a Product/Service item is associated with on the Chart of Accounts:

  • Click the Gear icon > Products and Services.
  • Click Edit to the far right of the product or service item you want to edit.
  • From the Income Account drop-down list, select the new account you want for Income account.
  • If you want all previous use of the item to be changed for non-inventory and service items, select Also update this account in historical transactions. This box becomes available only after the Income Account field is changed. This will not work on Inventory Items.  It would not change if you old invoices are associated with the inventory item. You would need to go into your old invoices one at a time, and change to the new inventory item.

If you have already changed the account (missed, Also update this account in historical transactions box) but have not changed the past transactions and want them changed:

  • Click Gear icon > Products and Services.
  • Click Edit to the far right of the product or service item you want to edit.
  • any other Income account (or previous account) from the drop-down list.
  • Click Save.
  • Go back and click Edit again.
  • Change the account back to the correct one.
  • Select Also update this account in historical transactions. (This box becomes available after the Income Account drop-down is changed.)
  • Click Save.
Also update this account in historical transactions
Categories
Chart of Accounts Products & Services

What is the difference between account details and items details

In QuickBooks Online (QBO), “Account Details” refers to a selection of an account from the company chart of accounts to categorize expense type (or non-expense type) whereas “Item Details” mainly refers to adding an item from products and services list like the purchase of inventory items by quantity and unit price. It may also help to use for some job costing purposes when job/project cost reports are available in QuickBooks Online Plus plan.

Refer to this article for more


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Categories
Customer Center Customers Customers Center Products & Services QBO Update

Coming QBO Improvement – Price Rules (aka Price Level List on QB Desktop)

Manage your multiple price lists for different customer types with ease.
Eliminates the hassle of maintaining and remembering who gets what price for what items.

To turn the Price Levels ON in QBO (COMING FEATURE):
Gear at the upper right corner > Your Company > Account and Settings > Sales > Products and Services > Show Price Rules drop down on sales forms > ON > Save.

On Customer Information page, new ‘Additional Info’ field (next to Attachments) is added to enter Customer Type and Price Rules.


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Categories
Bundle Products & Services Sales Receipt

Step-by-Step Guidance: create sales receipt template with bundle and enter daily sales summary

In this free video tutorial, you will learn step-by-step instructions on how to create sales receipt template using bundle feature and also how to enter daily sales summary using that template. This video tutorial is specifically designed for retail, service and restaurant businesses. If you’re a bookkeeper or office staff whose job tasks include entering daily sales summary into QuickBooks, this is the video you must watch. Watch this video in its entirety and you will know how to handle daily sales summary the right away.









Categories
Customers Estimate Products & Services Purchase Order Settings Tutorial Videos

Copy an Estimate to a Purchase Order

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Video Tutorial:


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Categories
Products & Services

How to batch switch from service items to non-inventory parts without going into each individual item

You can batch “Change type” from service to non-inventory type or non-inventory to service in QBO. However, for service to inventory or non-inventory to inventory type, you can’t do batch change type, you will need to edit and change one item at a time.

To make batch “Change type” from service to non-inventory type:
1) Click find (little funnel arrow-down)
2) Select “Service” from Type selection
3) Click “Apply” button
4) From the Service type list, Click “All” checkmark
5) “Change type” box should expand (far right corner)
6) Select “Make non-inventory item”

In case, you need to revert back to change type again, follow the steps again.

batch change type 1
batch change type 1

batch change type 2
batch change type 2

You can’t also change batch item list mapped to GL account type in QBO list page. You will need to upload a CSV or Excel file (from gear > tools > import data > products and services).

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