How to handle a partial payment when creating an invoice in QBO?

Case: A customer bought $105.00 worth of product and paid $80.00 in cash. You need to send an invoice to the customer for the balance. How would you handle this in QBO? First, create a new invoice using product/service item code for $105.00. Use deposit field to post $80.00 as the prepayment on that invoice. […]

How to fix: Invoice numbers stay same on recurring transactions in QuickBooks Online

Case: With recurring transactions none of the invoice numbers ever change. They are the same month to month, as well as across multiple customers with same invoice number. It is becoming a huge problem getting paid from Customers (Clients) when they see the same invoice number every month. First, we will need to turn on […]

#QuickBooks #QBO – How to assign employees to classes

First, you need a PLUS plan to have class tracking features. To turn on the class tracking: From the home page screen At the right upper corner, click the company gear icon. Select Company Settings under Settings. Under Company, click anywhere on Categories. Select Track classes. Select Warn me when a transaction isn’t assigned a […]

QuickBooks Multicurrency in QuickBooks Online US

With QuickBooks Online (QBO) multi-currency, you can track transactions in more than one currency. Multicurrency affects many accounts and balances in company file and the preference can’t be turned off once it’s been turned on. Important: Since you cannot really back up company file (with all the features and the settings) in QBO at this […]

QuickBooks – How do I edit the footer message which appears in all my Invoices

To edit the invoice footer message: From the home page screen Click in the company gear at the upper right Go the settings Click custom form styles Find the Standard template under Name and click Edit under Action Select Footer See “Message to customer”. This is where you can edit the message details from the […]

How to turn off the “Terms” so it won’t show on an Invoice at all?

Removing the “terms” completely from your invoice is a part of “Custom Form Styles” under Settings. You will need to disable the “Terms” setting just once.   Here’s how to do it: Click on your Company Gear in the top right corner Click Custom Form Styles under the Settings tab Select form name you would […]

Can I have multi currency turned on in QBO if I have US version?

No. US version do not have multi currency function. You would need global version to have multi-currency feature at this time. To sign up for global version: go to > http://global.intuit.com select country/currency   Qatar Airways – To/From USA Special Offers      

How to close down a prior period with a password

To close the books from the home page screen: Click the Gear icon > Company Settings. Select Advanced > Accounting > Close the books. Enter a Closing date. Transactions dated on or before the closing date can’t be changed without warning. Choose how you want to allow changes: Choose Allow changes after viewing a warning to display a warning message […]

How do I edit preferences with the new company settings? I need to change my default email that goes out with invoices.

Default for sending out email is always the same* which you cannot change it. What you can change is reply-to email address of your own for customers, different than regular company email address. *default email address from Intuit[donotreply@intuit.com] From the home page screen > company gear (upper right corner) > settings > company > contact […]