Track Classes in QuickBooks Online

Class Tracking

    • Class tracking is available in Plus plan only.
    • Adds a Class field on forms so you can use to categorize your accounting transactions to different product lines.

    classes page

     

    • First, to enable Class Category feature on: from the home page screen > company gear (upper right corner) > settings > company settings > company > categories > track classes > ON > Save

    track classes on
     

    • Assign classes to > one to entire transaction or one to each row in transaction

    one to each row in transaction

     

    • To add NEW Class > From the home page screen > company gear (upper right corner) > lists > all lists > locations > click new blue button (upper right corner) > fill out short Class form > save

    add new class
     

    • To run Class list > From the Classes page > select Run report (next to New button, not under Action column)

    class list

     

    • To run Class Quick Report > From the Classes page > select Run report under Action column > Customize if needed and run report>Optional: Save Customizations button to make this as “My Custom Reports”

    class quickreport

     

    • For Edit, Delete > select down-arrow (next to run report) under Action column

They have the following Class related as built-in business reports:

    • Class list
    • Profit and Loss by Class
    • Purchases by Class Detail
    • Sales by Class Detail
    • Sales by Class Summary

profit and loss by class

purchases by class detail

sales by class detail

sales by class summary

 

Track Classes in new QuickBooks Online

Class tracking feature (or location tracking) is only available in  QuickBooks Online Plus version. It is not available in Essentials and Simple Start versions.

Turn ON Class Tracking feature in new QuickBooks Online

From the home page screen:

  • Select Company Gear (upper right corner)
  • Select Company Settings under Settings heading
  • Select Categories under Company heading
  • Check the box for Track Classes (ON)
  • Save

To create a new Class in new QuickBooks Online
From the home page screen:

  • Select Company Gear (upper right corner)
  • Select All Lists under Lists heading
  • Select Classes under Lists
  • Select New
  • Enter Name for the Class
  • Save

Note: You can also create sub-class if needed.

Track Classes – Turn ON Class Tracking feature in new QuickBooks Online, pt 1 of 4
http://youtu.be/1D8w_Lyckhc

Make a Class Inactive (delete) in new QuickBooks Online
From the home page screen

  • Click Company Gear Icon (upper-corner)
  • Click All Lists Under Lists
  • Click Classes
  • Highlight the Class you want to make inacitve (or delete)
  • Click Delete button
  • You will be able to see all the deleted Classes if you put a check mark on Include Inactive

Track Classes – Make a Class Inactive delete in new QuickBooks Online, pt 2 of 4

Track Classes – Make an Inactive (previously deleted) class Active in new QuickBooks Online
From the home page screen

  • Click Company Gear Icon (upper-corner)
  • Click All Lists Under Lists
  • Click Classes
  • Put a Checkmark on Include Inactive
  • Highlight the Class you want to make acitve (or un-delete)
  • Click Edit
  • Uncheck the Box Inactive
  • Click Save

Track Classes – Make an Inactive previously deleted class Active in new QuickBooks Online. pt 3 of 4

Track Classes – Run Profit and Loss by Class Report
From the home page screen

  • Select blue navigation bar on the left
  • Select Reports
  • Go to reports (magnifying glass) and type Profit
  • Select Profit and Loss Report from the list
  • If you see “Not specified” column, that means you missed assign class for the transactions.
  • Click amount “Not specified” and start assigning applicable classes.
  • “Not specified” column will disappear once classes assigned.

Track Classes – Run Profit and Loss by Class Report in new QuickBooks Online, pt 4 of 4
http://youtu.be/S5ypbRzlK3M

How to handle Class Tracking in new QuickBooks Online?

This feature is only available in QuickBooks Online PLUS level subscription.

To Enable Track classes on

Company Categories
Company Categories

From Home page screen

  • Go to the Company Gear (right upper-corner)
  • Select Company Settings under Settings
  • Select Company
  • Select Categories
  • Select “Track Classes” On

To create new “Class”, you can go to “All Lists” (from Company Gear > select All Lists under Lists)

Create Class
Create Class
  • Select “Classes”
  • Select “New” button and proceed
  • You can even create Sub-Class if needed.
Create Class Form
Create Class Form

Now, when you want to enter Vendor Expenses or create Customer Invoices, you will notice separate column for Class.

Expense Form Class
Expense Form Class

Invoice Form Class
Invoice Form Class

You can also run Profit and Loss by Class which is a standard report in new QuickBooks Online. You can also customize this report as needed. There are few other reports you can run related to class tracking. For other standard reports, click here.